Maves MCP demo Version 0.1 · 28 October 2026 Notta Boss
A demo for the North New Zealand Conference office

Deacon: Your Office MCP. The Practical Work, Handled.

One add-on for your AI assistant that helps with briefs, visits, email, the calendar, finances and board minutes, in whichever AI tool the church already uses.

You
Brief me for the week as the president.
MCP· sample data

Week of 26 October

  • Thursday's committee overlaps the food bank opening Clash
  • Three Q3 reports overdue
  • Sabbath: preaching at Kōwhai Grove
  • Two emails waiting on you
You
Prep me for that visit.
MCP demo 0.1 · 28 October 2026 Prepared by Notta Boss + Maves Every example uses invented sample data
Maves MCP demo Overview Notta Boss

Before You Start

The MCP is an add-on that lets an AI assistant look things up in a conference office, safely. It uses an open standard the main assistants share, so the same MCP works in Claude, ChatGPT, Copilot or Codex.

01

It Looks, It Doesn't Touch. The only thing it can change is a follow-up task, and it shows you exactly what it will save first. The MCP never sends, moves or deletes email.

02

Voted Minutes Only. Board answers come from what the Executive Committee voted; drafts stay out unless you ask to compare.

03

Ask Like a Colleague. Name the role or the person ("as the treasurer", "Ana's inbox"). Church names work with or without macrons.

Looks upweekly briefs · calendar · email · team tasks · churches · membership reports · shared folders · finances · GST · board minutes · projects · travel · follow-ups

Ready-made requestsmorning brief · visit prep · inbox clean-up · clash check · monthly report · board pack

In this guide
  1. 01Your Week at a GlanceDaily
  2. 02Getting Ready for a Church VisitPastoral
  3. 03An Inbox You Can Get ThroughOffice
  4. 04Catching Calendar Clashes EarlyCalendar
  5. 05Returns and the BudgetTreasury
  6. 06What the Board Actually VotedGovernance
  7. 07The Board Pack, AssembledGovernance
  8. 08Decisions Still Waiting on SomeoneGovernance
  9. 09The Latest Document, and Who May See ItDocuments
  10. 10Membership and GST, ConsolidatedConsolidation
  11. 11Logging a Follow-Up SafelySafeguard
  12. 12One MCP, Any AssistantPlatform
  13. 13From Sample Data to the Real OfficeNext steps

Sample data throughout. The churches, people, figures, emails and minutes are invented for the demonstration and labelled as sample data in every answer. Nothing comes from, or imitates, a real church record or system.

Maves MCP demo Start here Notta Boss
00

Set the Scene

Paste this first, in a new chat. It tells the assistant whose office it is helping, whose eyes to answer through and the ground rules.

Every answer after it comes back in the right voice, warm and in plain words, so the demonstration can move from question to question without setting things up again. Say "now as the treasurer" or "as Ana" to switch roles.

Draws onMCP
Good to knowThis prompt is only for the demonstration. In real use, each person signs in as themselves, so the MCP already knows their role and what they may see. There's nothing to paste.
You, first
You're helping the North New Zealand Conference office using its MCP connector. Use the MCP for every answer and say which source each fact comes from. Answer as Pr Daniel Whitmore, the president, unless I name another role: the executive secretary, the treasurer or Ana, the executive assistant. Talk with me in a warm, friendly way, using plain everyday words and short answers. Mention anything overdue or clashing first, and never send, save or change anything without asking me first. Everything the MCP returns is sample data.
MCP· sample data

Of course, happy to help. I'll answer as Pr Daniel Whitmore, using what the MCP holds for the conference office, and I'll tell you where each answer comes from. If something is overdue or clashes, I'll mention it first. I won't send, save or change anything until you say yes.

Where would you like to start? You could ask, "What's waiting for me this week?"

Maves MCP demo Daily Notta Boss
01

Your Week at a Glance

One question pulls a person's meetings, clashes, overdue items and unanswered email into a single brief, with what needs them first.

Each role gets its own concerns. The president sees visits and decisions, the treasurer sees returns and budget lines, the executive secretary sees reports and board items, and the executive assistant sees the inbox and the team's tasks.

Draws onWeekly briefMorning brief requestWeek card
Good to knowSay "today" for a tighter brief. It takes seconds, so it's a good way to start every morning.
You
Brief me for the week as the president.
MCP· sample data

Week of 26 October, Pr Daniel Whitmore

  • Tue 10:00 Treasury check-in with Grant
  • Wed 15:30 Ministerial appointments review
  • Thu 09:30 Administrative committee Clash overlaps the 10:00 Kōwhai Grove food bank opening. Suggest Pr Hohaia chairs the first half.
  • Sabbath 11:00 preaching at Kōwhai Grove, then lunch with the church board

Needs You

  • Q3 reports overdue: Kōwhai Grove, Mānuka Valley, Ruru Valley
  • Ruru Valley hall roof, $48,000, waiting for a decision
  • Weka Creek hasn't had a visit in 20 months

Reply To

  • Pr Hemi Walker: sermon title and reading by Thursday
  • Union secretariat: confirm attendance, 4 to 6 November

Shortened: Monday's meetings, two follow-ups and the November trips.

Maves MCP demo Pastoral Notta Boss
02

Getting Ready for a Church Visit

Everything about one church in a one-page visit brief: who's who, the numbers, what's outstanding, what's going well, and what to answer before the day.

Good news comes from voted minutes only, so what you celebrate on the day is what the board actually agreed.

Draws onChurch detailsVisit prep requestChurch card
Good to knowAsk for talking points or questions for the church board and they're added to the brief.
You
Prep me for Sabbath's visit to Kōwhai Grove.
MCP· sample data

Kōwhai Grove, Sabbath 31 October

  • 11:00 preaching, 12:45 fellowship lunch with the church board
  • Pr Hemi Walker. 212 members, about 161 attending
  • Last visit 14 March, seven months ago

Open Issues

  • Q3 report 13 days overdue; the new clerk asked for an extension to 6 November
  • September remittance not received; a change of bank signatories, expected by 6 November

Good News

  • The community food bank opens on Thursday
  • Board voted $15,000 on 22 October, plus $10,000 matching once the church raises $10,000

Before Thursday

  • Send the sermon title, Bible reading and any dietary needs

Shortened: six months of remittances and the church's recent emails.

Maves MCP demo Office Notta Boss
03

An Inbox You Can Get Through

Sorts an inbox into what needs a reply, what's for information, and what could be archived, then drafts the replies.

Archive candidates are newsletters, automated notices, duplicate copies and old FYI threads. Drafts use facts from the calendar, travel and church records, so they're specific, not generic.

Draws onEmailCalendarInbox clean-up request
Good to knowNothing is sent, moved or deleted. The MCP suggests and drafts; a person reviews and sends.
You
Declutter Ana's inbox and draft replies to what needs one.
MCP· sample data

299 Messages, 214 Could Be Archived

Archive candidatesMessages
Newsletters, from 7 senders95
Automated notices45
FYI older than 45 days67
Duplicate copies (some overlap the rows above)25

18 Need a Reply, 3 Due This Week

  • Youth rally venue: confirm by Friday
  • Sabbath order of service for Pr Whitmore: by Thursday
  • Wellington travel: flights and hotel to confirm
Draft reply

Kia ora Jordan, thanks for the reminder. We're happy to confirm the hall for the youth rally on 21 November. I'll send the deposit details by Thursday, well ahead of Friday. Ngā mihi, Ana

Shortened: fifteen more drafts and two suggested inbox rules.

Maves MCP demo Calendar Notta Boss
04

Catching Calendar Clashes Early

Looks across calendars for double bookings, and for travel that takes someone away while an event elsewhere still expects them.

Each clash comes with the overlap and a suggested fix, plus a short note to whoever needs to know.

Draws onCalendarTravelClash check request
Good to knowTravel to the place of the event isn't a clash: a Whangārei trip and a Sabbath appointment in Whangārei sit together quietly.
You
Any clashes on the president's calendar in the next three weeks? Suggest fixes.
MCP· sample data

Two Clashes for Pr Whitmore

WhenClashSuggested fix
Thu 29 OctAdministrative committee, 09:30 to 10:30, and the Kōwhai Grove food bank opening at 10:00Pr Hohaia chairs from 10:00
Thu 5 NovIn Wellington for the union executive while the Executive Committee meets in AucklandMove the committee, or join online

Elsewhere in the Office

  • Ana, Thu 29 Oct: the camp bookings review (13:00) runs into the youth rally venue walk-through (13:30)
Draft note

Mere, could you chair Thursday's administrative committee from 10:00? I'm at the Kōwhai Grove food bank opening. Thanks, Daniel

Shortened: the full three-week event list and the affected bookings.

Maves MCP demo Treasury Notta Boss
05

Returns and the Budget

Lists the churches whose tithe and offerings are past due, and compares every budget line with what has actually come in or gone out.

Figures arrive ready for a chart, grouped by church, district or month.

Draws onFinancesChurch listMonthly report requestBudget card
Good to knowLines more than 10% off budget, and income below budget, are flagged to watch.
You
Which churches are behind on returns, and how are we tracking against budget?
MCP· sample data

Behind on Returns

ChurchMonthsNZD
Pōhutukawa PointAugust, September103,224
Kōwhai GroveSeptember42,824
Horoeka HillSeptember20,886

Budget, January to September

LineBudgetActualVariance
Tithe (income)4,397,0004,082,431−7.2%
Evangelism252,000295,000+17.1%
Travel81,00098,800+22.0%
Property and maintenance315,000233,400−25.9%

Shortened: the chart, three steady budget lines and reminder drafts for each church.

Maves MCP demo Governance Notta Boss
06

What the Board Actually Voted

Finds an agenda item and answers from the version the Executive Committee voted.

Drafts are working papers. They stay out of the answer unless you ask to compare them, and even then they're labelled as drafts.

Draws onBoard minutes
Good to knowIf nothing has been voted, the MCP says so plainly rather than quoting a draft as a decision.
You
What did the board vote on the youth camp roof? How did it differ from the drafts?
MCP· sample data

Voted 17 September 2026, Item 2026-142

$172,500 for the youth camp lodge roof: $120,000 from the capital reserve and $52,500 from the camp development fund, subject to a second quote by 30 November.

Draft, for comparisonProposed
A, 11 September$210,000 from the capital reserve
B, 14 September$185,000, subject to a second quote
C, 16 September$165,000, phased over two years
You
Have we adopted an AI policy?
MCP· sample data

No. The digital tools and AI policy was referred to the 5 November meeting for more work on how member data is protected. Two drafts exist; neither is policy.

Maves MCP demo Governance Notta Boss
07

The Board Pack, Assembled

Brings together matters arising, the finance position, overdue reports and funding requests, and lays them out as a formal pack.

Each item for decision gets a draft motion. The MCP supplies the facts; the executive secretary edits and owns the pack.

Draws onWeekly briefBoard minutesFinancesChurch listProjectsBoard pack request
Good to knowThe assistant produces the document itself, as a PDF or Word file, in your AI tool.
You
Build the board pack for the next Executive Committee as a PDF.
MCP· sample data

Executive Committee, Thursday 5 November, 09:00

  • Note The president is in Wellington that day

Matters Arising

  • Youth camp roof: second quote due by 30 November
  • Kōwhai Grove food bank: first quarterly report on households served
  • Finance: tithe 7% under budget; evangelism 17% over; three churches behind

For Decision

ItemDraft motion
Digital tools and AI policyTo adopt draft B, keeping member data inside the church's own approved systems
Ruru Valley hall roof, $48,000To approve in principle, subject to a second quote
Rimu Park cooking classes, $2,800To approve from the community projects fund

Shortened: cover page, agenda, appendices and the overdue reports table.

Maves MCP demo Governance Notta Boss
08

Decisions Still Waiting on Someone

Every voted decision carries its follow-up actions: who owns each one, when it is due, and whether it is done.

The same answer reads the team's task sheet, so a decision and the work behind it show up together.

Draws onBoard minutesTeam tasks
Good to knowOverdue means past its due date and not marked done. Blocked tasks say what they're waiting on.
You
Which decisions from the last meeting still need follow-up?
MCP· sample data

Executive Committee, 22 October 2026

ItemActionOwnerDue
Relocation allowanceUpdate the policy document to $8,000Pr Mere HohaiaOverdue 25 Oct
Food bank grantPay $15,000 to Kōwhai GroveGrant Lindqvist29 Oct
AI policyRevised draft for 5 NovemberPr Mere Hohaia30 Oct
You
What's on the team's task list, and what's stuck?
MCP· sample data

14 open tasks, 4 overdue, 2 blocked. Pōhutukawa Point's new bank signatories wait on a church treasurer; the school camp enquiry waits on March availability.

Maves MCP demo Documents Notta Boss
09

The Latest Document, and Who May See It

Searches the shared folders by church or subject and returns the latest version, with where it lives and who wrote it.

Each answer respects the folder's permissions. A document someone can't open is never quoted to them; the MCP only says that one exists.

Draws onShared foldersChurch details
Good to knowEvery document says which folder it came from, so anyone can check the original.
You
Find the latest document about Ruru Valley.
MCP· sample data

Hall Roof Quote, 14 October 2026

$48,000 including GST, valid until 31 December. One quote only, so the board will want a second.

Google Drive › Church uploads › Ruru Valley

You
Now as Ana, the executive assistant: is there anything on the administrative team restructure?
MCP· sample data

One matching document exists, but it is restricted to the Executive Secretary and the President, so I can't show it to you.

Maves MCP demo Consolidation Notta Boss
10

Membership and GST, Consolidated

Adds up the quarterly church reports by district or for the whole conference, and prepares the two-monthly GST return from the accounts.

Both check the figures as they go: reports that don't add up, totals that differ from the register, duplicates and missing invoices. The sample register stands in for the membership list from ACMS.

Draws onMembership reportsGST
Good to knowThe GST return is a first draft for discussion; linking the real finance system comes later.
You
Consolidate the Q3 membership reports and flag anything that doesn't add up.
MCP· sample data

22 of 25 reports in. Conference membership 2,367 → 2,422, with 68 baptisms and 29 professions of faith.

  • Check Toetoe Flats: 135 plus movements gives 139, the report says 141
  • Check Karaka Grove differs from the register by 3
You
Prepare the September to October GST return.
MCP· sample data

GST on sales $2,730.00, on purchases $1,333.50, net $1,396.50, due 28 November. Fix first: INV-2241 is entered twice, BILL-893 has no tax invoice, and INV-2250 was banked $57.50 short.

Maves MCP demo Safeguard Notta Boss
11

Logging a Follow-Up Safely

Records a task against a person and, if relevant, a church.

It's the only thing the MCP can change, and it always shows a preview of exactly what it will save before it saves anything.

Draws onFollow-upsConfirm card
Good to knowIn Claude the preview is a card with Save and Cancel. Say no, or do nothing, and nothing is saved. Saved follow-ups show up in that person's brief.
You
Log a follow-up for Ana to send Mānuka Valley the Q3 report form by Thursday.
MCP· sample data

Here's What I'll Log. Shall I Save It?

OwnerAna Faleolo
TaskSend Mānuka Valley the Q3 report form
ChurchMānuka Valley
DueThursday 29 October
You
Yes, save it.
MCP· sample data

Saved for Ana Faleolo, due Thursday 29 October. It will appear in her morning brief.

Maves MCP demo Platform Notta Boss
12

One MCP, Any Assistant

The MCP uses an open standard that the main AI assistants all support, so it isn't tied to one company.

The church can choose its AI tool, or use more than one, without rebuilding anything. The ready-made requests come with it, so a board pack follows the same steps everywhere.

Draws onEverything in this guide
Good to knowMenu names differ between plans and change over time. The demonstration runs in Claude.
Where the MCP is added
AssistantHow
ClaudeAdded once in settings; the ready-made requests appear in the + menu
ChatGPTAdded as an app for the whole team
Microsoft CopilotAdded to a Copilot agent by the IT team
CodexAdded in its settings

What Stays the Same

  • The same lookups and ready-made requests
  • Visual cards for the brief, budget, church visit and follow-up, where the assistant can show them
  • The same safeguards: it only looks, uses voted minutes only, and shows you before saving
  • The same data, kept in one place, not copied into each assistant
You, in any of them
Brief me for the week as the president.
Maves MCP demo Next steps Notta Boss
13

From Sample Data to the Real Office

Three things change: who can sign in, where the data comes from, and who signs off.

What the MCP does, and its safeguards, stay the same: it only looks, it asks before saving a follow-up, it uses voted minutes only, and it never sends email for anyone.

Good to knowEach step is agreed with the church's technology team before the next one starts. Nothing in this demonstration touches church systems.
The questionWhat would it take to run this on our own information, inside our own approved systems?
A possible path· for discussion
StepWhat happens
1. AgreeChoose two or three jobs to start with, with the office and the technology team; agree the data rules together
2. SecureEveryone signs in with their usual church account and sees only what their role allows
3. ConnectLink the real calendars, email and shared folders, Microsoft 365 first and then Google Drive, one at a time
4. PilotOne office, a few weeks, look-only, with every lookup recorded
5. ReviewMeasure time saved and accuracy, then decide together whether to widen it
  • Works inside the church's own Copilot, Claude or ChatGPT accounts, not around them
  • Information stays where the church decides, and each person sees only what their role allows

Timelines and costs come after step 1.

Maves MCP demo Habits Notta Boss

Six Habits Worth Forming

01Name the Role.

"As the treasurer" or "Ana's inbox" brings back the right information.

02Ask for the Vote.

Board answers come from voted minutes. Ask for drafts only when you want to compare.

03Draft, Then Send.

The MCP writes replies for you to check. Sending stays with a person.

04Read the Preview.

Before saving a follow-up, the MCP shows exactly what it will save. Say yes only when it's right.

05Start the Day Briefed.

A morning brief takes seconds and catches clashes before they bite.

06Check the Source.

Every answer says where it came from. Today, that's sample data.

MCP demo 0.1 · 28 October 2026 Prepared by Notta Boss + Maves Every example uses invented sample data